Do businesses need to issue W-2 forms every year?

Annual W-2 Form Issuance Requirements for Connecticut Businesses

In Connecticut, businesses must issue W-2 forms to all employees annually. This form reports wages paid and taxes withheld during the calendar year.

Key operational points for W-2 issuance:

• Deadline: Provide employees with their W-2 forms by January 31 following the end of the tax year.
• Filing: Submit copies of W-2 forms to the Social Security Administration (SSA) by January 31, either electronically or by mail.
• State Reporting: Connecticut requires employers to report wage and withholding information to the Department of Revenue Services (DRS). This is typically done through the Connecticut Annual Reconciliation of Withholding (Form CT-945) and electronic filing of W-2 data.
• Employee Classification: Ensure only employees receive W-2 forms. Independent contractors should receive Form 1099-NEC instead.
• Recordkeeping: Maintain copies of W-2 forms and related payroll records for at least four years to comply with both federal and state requirements.

As of 2026, staying compliant with W-2 issuance supports accurate payroll tax reporting and helps avoid penalties. Utilizing payroll automation software can streamline W-2 generation, distribution, and filing processes.