Do businesses need to issue W-2 forms every year?

Connecticut Payroll Taxes: Annual W-2 Form Requirements

Yes, businesses operating in Connecticut must issue W-2 forms to all employees annually. The W-2 form reports wages paid and taxes withheld during the calendar year.

Key Operational Steps for Issuing W-2 Forms

• Prepare W-2 forms for each employee by January 31 following the end of the tax year.
• Distribute W-2 copies to employees by January 31 to allow timely personal tax filing.
• File W-2 forms with the Social Security Administration (SSA) by January 31, either electronically or by mail.
• Submit Connecticut state copies as required by the Connecticut Department of Revenue Services (DRS).

Additional Operational Considerations

• Use payroll software or automation tools to accurately generate and distribute W-2s and reduce errors.
• Maintain accurate payroll records throughout the year to ensure correct reporting.
• Classify employees properly to determine who should receive a W-2 versus other tax forms like 1099.
• Coordinate with bookkeeping and accounting teams to reconcile payroll tax reporting.
• Stay updated on any changes to federal and Connecticut payroll tax reporting deadlines or requirements. As of 2026, deadlines remain consistent but always verify annually.