How should businesses verify employee eligibility to work?

Verifying Employee Eligibility to Work in Missouri

Businesses in Missouri must verify that all new hires are legally authorized to work in the United States. This process is essential to maintain compliance with federal and state regulations and avoid penalties.

Step-by-Step Verification Process

• Complete Form I-9: Employers must have each new employee complete the Form I-9, Employment Eligibility Verification, no later than the first day of work for pay.
• Review Documents: Employers must examine acceptable documents that establish identity and employment authorization. These documents are listed on the Form I-9 and include options such as a U.S. passport, permanent resident card, or a combination of a driver’s license and Social Security card.
• Retain Form I-9: Employers must retain the completed Form I-9 for each employee for at least three years after the date of hire or one year after employment ends, whichever is later.
• Use E-Verify (Optional but Recommended): Missouri businesses can use the E-Verify system to electronically confirm employment eligibility. While not mandatory statewide, many employers use it to reduce the risk of hiring unauthorized workers.

Operational Considerations

• Recordkeeping: Maintain organized records of Form I-9 and any E-Verify confirmations. This supports audits and inspections.
• Training: Train HR personnel on proper Form I-9 completion and document review to avoid common errors.
• Compliance: Stay updated on federal changes affecting employment eligibility verification to ensure ongoing compliance.
• Automation: Consider using HR software that integrates Form I-9 management and E-Verify to streamline hiring workflows.

As of 2026, following these steps helps Missouri businesses verify employee eligibility efficiently and maintain compliance with federal hiring requirements.