How should businesses verify employee eligibility to work?

Verifying Employee Eligibility to Work in Michigan

Businesses in Michigan must verify that all new hires are legally authorized to work in the United States. This process is essential for compliance and avoiding penalties related to employment eligibility.

Steps for Employee Eligibility Verification

• Complete Form I-9: Employers must have every new employee complete the Employment Eligibility Verification Form I-9 no later than the first day of work. This form confirms the employee’s identity and authorization to work.
• Review Acceptable Documents: Employees must present original documents that establish identity and employment authorization. Employers should examine these documents carefully to ensure they appear genuine and relate to the employee.
• Retain Form I-9 Records: Michigan businesses must keep completed Form I-9s for all employees for either three years after the date of hire or one year after employment ends, whichever is later.
• Use E-Verify (Optional but Recommended): While not mandatory in Michigan, enrolling in the federal E-Verify system can help confirm employee eligibility electronically and reduce hiring risks.

Related Operational Considerations

• Recordkeeping Compliance: Maintain organized records of Form I-9s and any related employment documents to support audits or inspections.
• Employee Classification: Properly classify workers as employees or independent contractors to apply eligibility verification correctly.
• Training HR Staff: Ensure hiring managers and HR personnel understand the I-9 process and document review requirements to avoid errors.
• Automation Tools: Consider using HR software solutions that streamline Form I-9 completion, storage, and E-Verify integration.

As of 2026, following these steps helps Michigan businesses maintain compliance with federal employment eligibility laws and supports smooth hiring operations.