How do I register a business name?

How to Register a Business Name in Virginia

Registering a business name in Virginia is a key step when starting your business. This process ensures your business name is unique and legally recognized in the state.

Step 1: Choose Your Business Structure

Your business structure affects how you register your business name. Common structures in Virginia include sole proprietorships, partnerships, LLCs, and corporations. Each has specific registration requirements.

Step 2: Check Name Availability

• Search the Virginia State Corporation Commission (SCC) Business Entity Database to verify that your desired business name is not already in use or reserved.
• Ensure the name complies with Virginia naming rules, such as avoiding restricted words and including required designators like "LLC" or "Inc." when applicable.

Step 3: Register Your Business Name

• For LLCs and Corporations: File the Articles of Organization or Incorporation with the Virginia SCC, including your chosen business name.
• For Sole Proprietorships and Partnerships: Register a Trade Name (also known as a "Doing Business As" or DBA) with the circuit court clerk in the county or city where your business operates.

Step 4: Consider Name Reservation or Renewal

• You may reserve a business name with the Virginia SCC for 120 days by filing a Name Reservation application if you want to secure the name before formal registration.
• Renewals may be required for trade names, so check with your local circuit court for specific procedures.

Additional Operational Considerations

• Licensing: After registering your business name, obtain any necessary local or state business licenses or permits.
• Tax Registration: Register with the Virginia Department of Taxation for sales tax, employer withholding tax, or other applicable taxes.
• Recordkeeping: Maintain copies of all registration documents for compliance and future reference.
• Automation: Use online filing systems provided by the Virginia SCC to streamline your registration process.

As of 2026, always verify the latest procedures and fees on the Virginia State Corporation Commission website or your local circuit court to ensure compliance.